How to Use Notion for Project Management (Best Templates 2024)
If you’re interested in effective ways to optimize your days and workflow, you might be familiar with Notion already.
Notion is one of the best apps available in 2024 that can help you manage your tasks, projects, notes, finances, habits (and more) effectively. However, in our opinion, Notion is most powerful when used for project management.
Starting from scratch can be overwhelming, which is why we created a full guide on how to get started with it and how to use Notion for project management effectively.
At the end of this article, you will find our top picks of pre-made Notion project management templates.
How to Use Notion?
Notion can look complicated at first and it’s completely normal.
It’s one of the most powerful tools at the moment - it’s normal that it takes time to understand how it works. Although, you don’t need to spend days to understand how it work - couple of hours is more than enough.
In fact, you can watch our 20 minutes course to develop essential skills for smoothly navigating and using Notion right now:
Key Features of Notion Project Management
As we mentioned at the start of this article, Notion is most powerful when used for project management. There’re many reasons why, but these are the main ones:
Block
Everything in Notion - from text to images, embedded pictures or videos, to-do lists is a block. That means you can shape how your workspace in Notion for project management will look and how powerful it will be.
Project Pages
Notion pages act as seperate documents where you can store all your projects tasks, notes, goals and even more. Also, you can subpages in your pages - to create a logical structure and keep better track of where everything is.
Collaboration for Projects
The most important Notion project management feature for teams. Whether you’re a student, project manager, or business owner - you can work with others on Notion in real-time, assign certain projects and tasks, add comments, share pages with your teammates, and more, which makes the work more effective.
Kanban Board for Projects
Notion Kanban boards let you quickly check project progress. You can see who is working on which tasks and their status: "To do", "Doing", or "Done".
Timeline View for Project Management
Notion's Timeline view lets you see database items in a linear timeline, similar to a Gantt chart. It's super handy for those juggling multiple projects.
Databases for Project Management
Notion also has databases - multiple pages with different views, making it great for project management. You can pick from options like list view for a traditional task layout, timeline view for tracking deadlines chronologically, calendar view for scheduling tasks over time, gallery view for visually engaging organization, or table format for customized sorting and filtering.
Wikis
For even more effective project management, you can create a central place in Notion to store all important documents like policies, contracts, company goals, and project details. Then, simply share the link with your team or new members. You can find more Notion business templates here.
Best Notion Project Management Templates
The easiest way to start managing your projects in Notion is to get a pre-made template. It can be duplicated to your workspace in less than a minute and will help you do the job right away.
Notion Second Brain
Never again forget any important task, project, idea, or note - keep everything inside a second brain built on Notion.
Inside you’ll find a dedicated space for project management that is also linked to your tasks and goals. The timeline view will help you manage multiple projects at the same time, and categories like “not started,” “in progress,” and “archived” will help you stay organized.
Notion Productivity System
Notion project management template based on the Get Things Done (GTD) method that will help you (or your team) complete more tasks, projects, and goals while staying in control of your productivity.
Manage multiple projects with ease - start by writing down all your projects. Then create timelines and assign tasks. Your progress will be automatically tracked.
Notion Freelance System
The Notion Freelancer System has everything you need to successfully start, run, and manage your entire freelance business from one place.
With the Notion project management template inside, it's a perfect choice for every freelancer who wants to become more organized and streamline their work processes.
Notion Business System
All-in-one Notion system for businesses that makes project management smoother across the whole team. Each team member can have an individual dashboard to see assigned projects and tasks, capture useful resources, and not miss any scheduled meetings.
The Notion Business System lets you manage your projects, tasks, teams, OKRs, clients, meetings, and much more - all without leaving a single app.
Notion Project Management Template
Notion template made for people managers who want to lead efficient, engaged, and high-performing teams. Developed with feedback from global managers, this Notion template will help you turn management challenges into practical solutions and insights.
Inside you’ll find multiple Notion templates for project management, recruitment, onboarding, agendas, and more.
Notion Company Project Management Template
Notion template that helps you to take your entire company operationally from zero to a hundred in just a few minutes. It has dedicated sections for tasks, meetings, projects, team dashboards, and more.
Grow your business quickly with project and task management, utilizing Kanban boards and timeline views.
Notion Task and Project Management System
Elevate your project and task management to new heights of organization and efficiency.
This Notion project management system is perfect for startups and small businesses, as well as independent entrepreneurs and freelancers. It uses all the power of Notion views including lists, boards (Kanban), calendars, timelines, and galleries.
Free Notion Project Management Templates
If you want to start small, try one of these free Notion project management templates to see if Notion is the right fit for you/your team and your tasks and projects.
Most of these templates are simple and might not give you everything that Notion has to offer, but they are still better than most planners or keeping everything in your head.
Free Notion Project Management Template
Struggling to keep your projects on track and looking for a simple and free Notion template that would help? Try this minimalistic free Notion project management template.
Write down your projects, assign tasks, set deadlines, track progress.
Free Notion Project Manager with Collaboration
Manage your projects more efficiently and effectively in Notion. Have a clear overview of your project goals, tasks, deadlines, and progress with this free template.
Free Sprint Project Manager Notion Template
Deliver your projects with speed and precision with the help of this free Notion project management template.
Notion Project and Task Tracker Free
Free Notion template for project tracking, that will help you organize, track, and execute your projects with ease and efficiency. Whether you're a freelancer, entrepreneur, student, or team leader.
Free Notion Project Management Dashboard
Use this template and organize your projects seamlessly with customizable categories, allowing you to easily sort and prioritize tasks according to your specific needs.
Notion Project Planner Free
Designed for artists, this Notion template is perfect for planning your art projects, exhibitions, events, or funding applications. Keep all your ideas, research, and inspiration organized in one place.
What are your thoughts on the Notion Project Management templates? Do you know of any additional templates that you would like to recommend to others? Share them with us!
Frequently asked questions
Is Notion good for project management?
Yes, Notion is a great tool for project management. Its flexibility allows you to customize the workspace to fit your specific needs, and its collaborative features make it easy to work with others on a project. Plus, its database-like structure makes it easy to organize and track project tasks, deadlines, and progress.
Can you do project management in Notion?
Absolutely! Notion is great for project management. It lets you organize tasks, set deadlines, collaborate with your team, and track progress—all in one place. There're plenty of pre-made templates available, so it's aslo really easy to start.
Our top pick for teams who want to increase their productivity and project management- Notion Ultimate Productivity System.
Is Notion the best for project management?
Notion is a total gem when it comes to boosting teamwork, managing tasks, handling docs, and tracking projects. It's seriously awesome for both solo heroes and groups. But, just so you know, super massive enterprises with mega-complex projects might want to explore other options.