10 Best Notion Meeting Notes Templates (+ Free Setup Guide)
Let’s be real—meetings can get messy. Between keeping track of who said what, action items, and next steps, it’s easy to lose track. That’s where Notion comes in. With the right meeting notes template, you can stay on top of everything without breaking a sweat.
In this post, I’ve rounded up 10 of the best Notion meeting notes templates, plus a simple setup guide to get you started. Whether you’re running a quick team check-in or a big client call, these templates have you covered. Find our full list of the best Notion business templates here.
How to add meeting notes to Notion?
Creating meeting notes in Notion doesn’t have to be complicated—it’s actually pretty fun! If you’re starting from scratch, this guide will help you create your own structure. But hey, if you’d rather save time, feel free to check out some pre-made Notion meeting notes templates (we’ve got a list of the best ones ready for you!).
Step 1: Create a New Page
Open Notion and hit that “+ New Page” button. Name it something simple like “Meeting Notes” or “Team Syncs.” You can even add a cute emoji to make it stand out!
Step 2: Choose a Structure
Think about what you need in your notes. A solid structure might include:
- Meeting title
- Date & time
- Attendees
- Agenda
- Key discussion points
- Action items/next steps
Step 3: Add Blocks for Each Section
Notion’s blocks make it super easy to organize everything:
- Use headings for titles like “Agenda” or “Action Items.”
- Add checkboxes for to-dos so you can mark off completed tasks.
- Try bullet points or numbered lists for discussion points.
Step 4: Make It Visual (Optional)
Want your notes to look amazing? Add some flair!
- Use toggle blocks to hide details and keep it clean.
- Insert dividers to separate sections.
- Add icons, colors, or even embed images or links for extra context.
Step 5: Save and Reuse
Once you’ve got a setup you love, save it as a template for future meetings. Just click the three dots at the top of your page and select “Turn Into Template.” Now you’re ready to roll for every meeting!
If creating from scratch feels like too much work, don’t worry! You can explore Notion meeting notes templates to find one that fits your needs. Why reinvent the wheel when there’s already a perfect setup waiting for you?
Best Notion Meeting Notes Templates
1. Business System Notion Meeting Notes
Tired of scattered meeting notes and misaligned teams? This Notion meeting notes template (part of an all-in-one business system) gives your team a shared space for agendas, decisions, and action items—no more digging through chaos. Perfect for growing teams or founders, it syncs effortlessly with project trackers, task boards, and docs to keep everyone on the same page.
What’s inside:
- Unified workspace for meeting prep, notes, and follow-ups
- Auto-links to tasks and projects for seamless execution
- Customizable tags to sort meetings by client, urgency, or department
2. Free Notion Meeting Notes Template
Let’s make your meetings stress-free and productive! This free Notion meeting notes template is perfect for teams who want to stay on the same page, organize tasks, and turn conversations into action. It’s simple, clean, and keeps everything in one place—making meetings smoother than ever.
What's inside:
- Pre-meeting checklists to keep everyone prepared
- Action item trackers to turn talk into tasks
- A centralized hub for all past and upcoming meetings
3. Meeting System Notion Template Free
Simplify your meetings with this free minimalist Notion meeting notes template. It’s designed to keep your notes, calendar, and contacts in one clean, easy-to-use system. Perfect for solopreneurs or small teams, it helps you stay organized without the overwhelm.
What’s inside:
- A sleek calendar view for tracking meetings at a glance
- Dedicated spaces for notes, decisions, and follow-ups
- A contacts database to keep all your important connections in one place
4. Team Workspace Notion Meeting Notes Template
Tired of messy, unproductive meetings? This Notion meeting notes template (part of the ManagerHacks Team Workspace) keeps your discussions organized, actionable, and easy to follow up on. With pre-built sections for agendas, decisions, and tasks, it’s perfect for teams that want to stay aligned and get things done.
What’s inside:
- Structured meeting notes linked to action items
- Pre-configured templates for agendas and follow-ups
- A centralized hub for all past and upcoming meetings
5. Notion Meeting Notes Free Template
Say goodbye to chaotic meetings with this simple Notion meeting notes template. Effortlessly capture notes, create action items, and even link AI summaries for smarter follow-ups. Perfect for teams or solopreneurs who want to stay organized and productive.
What’s inside:
- 3 meeting templates (standard, project, and recurring)
- Linked tasks and projects for seamless execution
- AI meeting summaries integration (Fireflies.ai)
6. Meeting Notes Notion Template
Keep your meetings on track with this Notion meeting notes template, designed to simplify note-taking and task management. It includes a Meetings' Progress tracker to monitor overall meeting goals and a Personal Progress Kanban board to track individual tasks—perfect for teams that want to stay organized and accountable.
What’s inside:
- A Meetings' Progress tracker for overall meeting goals
- A Personal Progress Kanban board for individual task tracking
7. Notion 1 On 1 Meeting Notes Template
Build trust and open communication with this 1 on 1 Notion meeting notes template. Designed to keep your one-on-one meetings focused and productive, it uses four simple questions to guide meaningful conversations: What’s going well? Where are you stuck? What have you learned? How can I help?
What’s inside:
- A structured framework for 1 on 1 meetings
- Star ratings to track meeting quality and team dynamics
- Notion AI summaries for a quick overview of all your meetings
8. Notion Client Portal With Meeting Notes
Streamline your freelance workflow with this all-in-one Notion template, perfect for project management, client onboarding, and tracking. It includes a dedicated Notion meeting notes template to keep your client meetings organized, actionable, and easy to follow up on.
What’s inside:
- A Meetings Hub for scheduling, agendas, and follow-ups
- 10 functional templates, including task managers, payment trackers, and deliverables
- Tools for client communication, brand management, and password sharing
9. Notion Team Management with Meeting Notes
Transform your team’s workflow with this all-in-one Notion template, designed to streamline collaboration, communication, and productivity. It includes a Notion meeting notes template to keep your discussions organized, actionable, and easy to follow up on.
What’s inside:
- Basic Features: Task manager, project hub, and notes page for everyday organization.
- Advanced Features: Meeting scheduler, knowledge base, and goal tracking for seamless team alignment.
- Customizable Views: Switch between list, gallery, and calendar views for better project visualization.
10. Notion Meeting Notes & Action Steps Tracker
Tired of losing track of meeting notes and action steps? This Notion meeting notes template is your ultimate solution. It helps you organize meeting summaries, track pending actions, and stay on top of upcoming meetings—all in one place.
What’s inside:
- A centralized view for all meeting statuses and participants
- Lists of upcoming and past meetings with action step tracking
- Pre-built meeting notes templates for summaries and next steps
